BYLAWS OF THE MEADOWBROOK COMMUNITY ASSOCIATION
ARTICLE I. Name and Office
Section 1. The name of this organization shall be the Meadowbrook Community Association (hereafter MCA).
Section 2. The principal office of the MCA shall be in the subdivision of Meadowbrook, township of Emmet, county of McDonough in the state of Illinois as determined by the Board of Directors.
ARTICLE II Purpose and Policy
Section 1. The purpose of the MCA shall be to promote active participation in the life of the neighborhoods of its members, deal with common concerns, and develop
a sense of community among its members.
Section 2. The MCA shall be a non-profit organization primarily concerned with its own membership and the governmental bodies that are accountable to them and/or
affect them. The MCA is further concerned with the sewage system operation,
the Park land areas, and any new acquired land areas.
ARTICLE III. Membership and voting
Section 1. Any person who owns a home or homes in the subdivision of Meadowbrook and who subscribes to the purpose and policy of the MCA shall be eligible for one membership per residence.
Section 2. The membership of the MCA shall be composed of voting members in good financial standing with the Association.
Section 3. For voting purposes, each residential unit shall be entitled to a maximum of two votes. Each eligible individual person shall be entitled to one vote. To be eligible to vote, a person must be a Property owner in the subdivision of Meadowbrook or be: 18 years of age and (2) a resident of Meadowbrook subdivision and be legally
related to the property owner.
Section 4. A member may assign his/her vote to a renter by proxy, by notifying the Board of Directors in writing.
Section 5. At all meetings of members, a member may vote by proxy by executing such proxy in writing and giving such proxy only to another member. Such proxy shall be filed with the Secretary before or at the time of the meeting.
ARTICLE IV. Officers
Section 1. The officers of the MCA shall be a President, a President-elect (who will serve as vice-president), a Secretary, a Treasurer and the past president to serve as ex-officio. These officers shall be elected by the membership at their Annual Meeting and shall assume office at the conclusion of the Annual Meeting.
Section 2. The President shall preside at all meetings of the organization of the Board of Directors. The President, in the absence or disability of the Treasurer, shall sign or endorse checks, drafts, and notes. The President shall be, ex officio, a member of all committees except the nominating committee. The President shall have such
usual powers of supervision and management as may pertain to the office of the
President and perform such other duties as may be designated by the Board.
Section 3 The Vice-President shall, in the event of absence of the President, possess all the powers and perform all the duties of that office. The Vice President shall perform such other duties as the President and the Board may designate.
Section 4. The Secretary shall keep minutes of meetings of the officers and board of Directors and of the general membership meetings. The Secretary shall be responsible for the distribution of said minutes and shall perform such other duties as may be incident to the office of Secretary.
Section 5. The Treasurer shall collect and receive all moneys due. He or she shall be custodian of these moneys, shall deposit them in a bank designated by the Board of Directors and shall disburse them upon order of the Board of Directors. The Treasurer shall present periodic statements to the Board at its regular meetings and in an annual report to the membership. The books of the Treasurer shall be audited annually by an Audit Committee appointed by the Board of Directors. All checks must be signed
by the Treasurer and one other officer. In the absence of the Treasurer, the checks
may be signed by the President and one other officer.
Section 6. The Past President shall serve ex-officio and shall attend all meetings of the MCA Board. The Past President shall perform such other duties as the President and the Board may designate.
ARTICLE V. Annual Meeting, Special Meetings and Special Votes
Section 1. The Annual Meeting of MCA shall be held in January of each year at a place determined by the Board of Directors. Notification of such meeting and special meetings shall be given the membership two (2) weeks prior to the meeting.
Section 2. Any person who is a member of the MCA shall be eligible to attend the
Section 3. The membership shall direct the Board of Directors as to their tasks for the ensuing year.
Section 4. Quorum. In order for a quorum to exist there must be 20 member households represented.
Section 5. Special Meetings: Upon request of a petition of 20 members a special meeting of the membership must be called by the Board within two (2) weeks of receipt of the petition.
Section 6. When deemed necessary by the Board of Directors, issues to be decided by the membership may be voted upon by mail.
ARTICLE VI. BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the officers of the MCA and eight Area Representatives. The Area Representatives will be chosen by the voting members from the eight designated Areas of Meadowbrook (see Attachment A for map). The Board Members shall serve until the next Annual Meeting or until their
successors have been elected or appointed. If a vacancy occurs on the Board
said vacancy will be filled upon a majority vote of the remaining Board members
for the unexpired portion of the term, as per Section 4, Article VII.
Section 2. District Representation: For the purposes of district representation on the Board of Directors, the Areas served by the MCA are hereby divided into eight Areas of Meadowbrook. (See Attachment A for map.)
Section 3. Election and Tenure of Office. At the Annual Meeting of Members in the year of 1989, one Area Representative shall be elected by ballot in each of Districts 1, 7, and 8, each to serve for a term of three years. One Area Representative shall be
elected by ballot in each of Districts 2, 3, and 5, each to serve for a term of two years. One Area Representative shall be elected by ballot in each of Districts 4 and 6,
each to serve for a term of one year. At each Annual Meeting thereafter, the
Members shall elect for a three-year term, Area Representatives from the districts
whose Representatives' terms expire. All Area Representatives shall serve until
their successors have been elected and shall have qualified subject to the provisions of these Bylaws.
Section 4. No person shall be elected or shall serve as an officer of director of this Association unless they are a voting member of the MCA.
Section 5. Alternates shall be selected by the eight designated Areas of Meadowbrook and shall serve in the absence of the Directors.
Section 6. The Board of Directors shall be charged with the responsibility of the business affairs, and the care and maintenance of the property of the MCA. The Board shall create and designate such special committees as it may deem necessary and
shall call special meetings of the membership when deemed necessary for the
solution of community matters not covered by existing committees.
Section 7. There shall be at least eight (8) regular meetings of the Board of Directors, annually, which may be held at any time at the call of the President or if requested by a third of the Directors. All meetings of the Board of Directors shall be open to
Section 8. Quorum: A majority of the members of the Board of Directors shall constitute a quorum.
ARTICLE VII. NOMINATIONS AND ELECTIONS
Section 1. The Nominating Committee shall consist of seven (7) members, three (3) of whom shall be members of the Board of Directors. Four (4) non-Board members shall be elected at the Annual Meeting by the membership. Nominations of these four (4)
members shall be made by the current nominating committee. The Board members
of the Committee shall be appointed by the Board immediately after the Annual
Meeting. The Nominating Committee shall elect its own chairperson.
Section 2. Any member may send suggestions to the Chariperson of the Nominating Committee.
Section 3. Each Area is responsible for the nomination of its Area Representative. The Chairperson of the Nominating Committee is responsible to contact the current
Area Representatives to assist and assure that these nominations occur.
Section 4. The report of the Nominating Committee of its nominations for the President-Elect (Vice President), Secretary, Treasurer, the four (4) Non-Board members and the results of the Area Representative nominations of the succeeding Nominating Committee shall be presented to the Annual Meeting. Immediately following the
presentation of this report, nominations may be made from the floor provided the
consent of the nominee shall have been obtained.
ARTICLE VIII. FINANCIAL ADMINISTRATION
Section 1. The fiscal year of the MCA shall commence on the first day of January of each year.
Section 2. A proposed budget shall be submitted by the Board of Directors to the members two (2) weeks prior to the Annual Meeting and voted on by the Members at the Annual Meeting of the Membership.
Section 3. Dues. Members shall pay annual dues as recommended by the Board of Directors and approved by the Membership each year at the Annual Meeting. Dues shall be payable within one (1) month following the end of the fiscal year, and the membership shall be valid until the conclusion of the Annual Meeting held after the end of that fiscal year.
Section 4. Any special assessment shall be recommended by the Board of Directors and approved by the Membership at the Annual Meeting or a special meeting.
ARTICLE IX. SEWER SYSTEM OPERATION
Section 1. All improved property owners/renters of the Meadowbrook subdivision and the Church of Jesus Christ of Latter Day Saints shall be required to pay fees
semiannually at a rate determined and established by the Board of Directors of the
Section 2. There shall be policies, practices and procedures adopted by the Board of Director for the operation of the sewer system, with said policies, practices and procedures to be carried out by a Sewer Committee appointed annually by the Board of Directors.
Section 3. Additional houses constructed on existing lots within or adjacent to the subdivision will pay all sewer construction costs, labor and material, to connect to the Meadowbrook sewer system, and such other charges as may be set by the Board
Section 4. The Board of Directors shall have the power to set fees for sewer service, as it may deem advisable to assure proper operation of the system.
ARTICLE X. COMMITTEES
Section 1. The MCA shall appoint a Nominating Committee as provided in the Bylaws. In addition, the Board of Directors shall appoint the following committees.
(a) Recreation: Concerned with recreation and projects and activities;
(b) Community Service: Concerned with overall problems such as beautification
and maintenance of the areas, traffic control, and animal advisory;
(c) Public Relations: Concerned with disseminating information about Meadowbrook to the MCA Area Representatives for distribution to their Area residents and to the area business community;
(d) Sewer: Concerned with the overall operation of the Sanitary Sewage
Section 2. At least one member of the Board of Directors shall serve on each of the above named committees.
Section 3. It shall be the duty of each committee to receive complaints and constructive suggestions from members on any matter involving Association functions, duties, and activities within its field of responsibility. The appropriate committee shall recommend disposal of such matters to the Board of Directors.
ARTICLE XI. PARLIAMENTARY AUTHORITY
Section 1. The rules contained in Robert's Rules of Order, Newly Revised, shall govern the MCA in all cases to which they are applicable and in which they are not inconsistent with these Bylaws.
ARTICLE XII. DISSOLUTION
Section 1. Upon dissolution, assets remaining after payment of all liabilities and obligations of MCA, shall be distributed pro-rata to the Members. Membership records shall be maintained to determine at any time each member's rights and interests.
ARTICLE XIII AMENDMENTS
Section 1. These Bylaws may be amended by a two-thirds (2/3) vote of the membership or two-thirds (2/3) of the Members present at the Annual Meeting.
August 6, 1987 Approved and recommended by the Bylaws Revision Committee:
William Bradley, Chairperson, Eldon Snowden, Larry Howe, and
Sept. 27, 1987 Approved as amended by the Membership of the MCA.
Feb. 28, 1993 Approved as amended by the Membership of the MCA.
Feb. 20, 1994 Approved as amended by the Membership of the MCA.
Nov. 9, 2003 Approved as amended by the Membership of the MCA.
Jan. 15, 2006 Approved as amended by the Membership of the MCA.
Jan. 21, 2007 Approved as amended by the Membership of the MCA.
Jan. 18, 2009 Approved as amended by the Membership of the MCA.